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Electronic Document Management Service (Hyland Products)
ClassificationContract TypeManagerPhone#
Information TechnologyStateTermStephen Taylor803.737.2772


These solutions should be fully functional as a SaaS Cloud Based model and scalable Electronic Document Management System (EDMS) solutions as defined in the bidding schedule.  These solutions include: document management, imaging, workflow, OCR/ICR, retrieval, data capture (both from OCR/ICR and key-from image), repository (a central place where data is stored and maintained i.e. data elements, inputs, processes, outputs, interrelationships, the information that is required to solve the problem at hand), and microfilm/microfiche rendering to formats compatible with print-ready and web publishing.


The seven key components that will make up an effective Electronic Documents Management system are
(1) Capture,
(2) Manage,
(3) Storage,
(4) Preserve
(5) Retrieval

(6) Workflow Automation, and

(7) Collaboration


Electronic Document Management System” is defined as computer hardware, software, services, support, and training that will enable Governmental units to systematically record, index, store, retrieve and otherwise manage paper and digital documents, and the data contained in those documents. Paper documents may be converted to digital by scanning, with scanned images, and related processes meeting the requirements of the South Carolina Department of Archives & History found at: 



Digital documents may include, but are not limited to:

  • Word processing files
  • Spreadsheets
  • Digital documents such as 2D or 3D maps, drawings, or designs
  • Graphical images (i.e. GIFs, TIFs, JPEGs, etc.)
  • Microfilm / Microfiche

EDMS solutions should be capable of exporting data in common file format(s) that allow for the exchange, sharing and utilization of such data across other Governmental, state, and/or county systems.


Excluded from this contract at this time UNTIL an agreement is made:

  • Cloud and SaaS Products

KeyMark Inc.
Start Date: 08/01/2023  |  End Date: 07/31/2028
Contract#: 4400032429
Solicitation#: 5400024538

Excluded from this contract at this time UNTIL an agreement is made:

  • Cloud and SaaS Products
- Carefully review any work agreements prior to signing.
- Users may consider statewide contracts for hardware as well as equipment offered under this contract. Software and hardware bundling may result in lower costs.
Hyland Software Price List August 2023
Vendor: KeyMark Inc.
Contract#: 4400032429
Vendor#: 7000081652
Email: salesoperations@keymarkinc.com
Address: 105 Tech Ln, Liberty, SC 29657
Phone#: 864-343-0420
Fax#: 864-343-0503
Website: https://www.keymarkinc.com/
Contact: Jake Wanner
Phone#: 864-640-5681
Email: jake.wanner@keymarkinc.com