South Carolina Procurement (SCPro) is the new online procurement platform for sourcing competitive solicitations, contracting, supplier management and procurement activities for the State of South Carolina. Once fully implemented, it will be available to all agencies, suppliers and other government entities through the state’s South Carolina Enterprise Information System (SCEIS).

The state is implementing SCPro to improve the state end-user and supplier purchasing and contracting experience. SCPro will:

• Reduce complexities and paper-based and manual processes.
• Improve contract search/approval capabilities and collaboration functionality.
• Offer improved integration for various purchasing activities that will strengthen productivity. 

The SCPro solution will integrate the state’s procurement technology ecosystem, create a public interface for suppliers and enable more effective state spending reports. 
 

 The SCPro eProcurement system will make it easier to do business with the state of South Carolina by promoting a business-friendly environment that:

• Modernizes our procurement system with built-in compliance and guided workflow.
• Offers improved efficiency, transparency and economies of scale.

 An assessment is currently being done to determine a reasonable timeline for the launch of SCPro.  When that is established we will provide an update.

All agencies and suppliers who use the state of South Carolina’s procurement system now or plan to in the future. This includes agencies procuring goods and services and vendors supplying goods and services. 

Ivalua is the cloud-based software platform the state will use for eProcurement. Ivalua allows users to manage the entire procurement process in an integrated solution, from registration and onboarding of suppliers, proposal creation, evaluation, awarding and contract creation and maintenance. Ivalua connects data to optimize reporting, maximize efficiencies and simplify workflows. For the state, the invoicing process will not be covered in the new solution and will remain with the SCEIS current Supplier Relationship Management (SRM) system for now.

South Carolina’s Ivalua solution is called SCPro.

The state’s current SAP Supplier Relationship Management (SRM) system will be discontinued in December 2027. Modernizing the state’s procurement system and processes will enable built-in compliance and guided workflows that improve overall efficiency, transparency and economies of scale. Implementing this SCPro solution is value-focused and aligns with the state’s strategic priorities.

 Yes. This will replace the state’s current Supplier Relationship Management (SRM) system. SCPro is a technology solution that will help standardize procurement processes and the online shopping experience with catalog items linked to state contracts. The system has a robust rules engine with built-in compliance for purchasing and enhanced spend analytics capabilities. You will receive more information and how to prepare for any changes as we move forward with this implementation project.

Yes. Standardized processes and foundational elements are being established as the basis for SCPro. Increased efficiencies will be gained through reengineering, modernizing and standardizing procurement practices. Process reengineering will entail a single point of access for agencies and suppliers, with full electronic workflow from sourcing to payment.

The SCPro team is working to create a new timeline for the rollout. Once that timeline is established we will provide communications to all. 

Yes, approvers can assign substitute approvers during work absences. 

Yes, a requestor can be assigned to more than one site.  

Training will be provided, but the schedule for training has not yet been established. 

UAT and Train-the-trainer will occur, but the schedule has not yet been established. 

The process for requesting user roles will not change in the SCPro system.

In addition to train-the-trainer and end-user training, quick reference guides (QRGs) will be available to support users in the SCPro system.

While SCPro training is recommended and strongly encouraged, it is not required to receive a user role in SCPro. 

TBD once the new go-live date is established. Please continue working as usual. 

TBD once the new go-live date is established. Please continue working as usual. 

TBD once the new go-live date is established. Please continue working as usual. 

TBD once the new go-live date is established. Please continue working as usual. 

Contracts will be migrated from SRM to SCPro before an agency’s go live date in SCPro. However, open solicitations will not be migrated from SRM to SCPro.

After Go Live, agencies will only utilize SRM on a view-only basis to access historical information.  SRM access will be limited to select users at each agency until such time as the Division of Enterprise Applications implements a long-term data retention strategy.

SRM will be available on a view-only basis for a period following implementation.  SRM access may be limited to a specific number of users at each agency.  SCEIS is working on a long-term strategy for data archiving as part of the SCEIS Modernization Project. This long-term strategy may include accessing these records outside of SRM. Records will be maintained according to the retention schedules established by the Department of Archives & History.  The records retention schedules are:
12-726 – Purchase Order/Requisition – Retain for 3 years
12-728 – Emergency Purchases – Retain for 3 years
12-703 – Sole Source Purchases – Retain for 3 years
12-304 – Contracts – Retain for 3 years after the expiration or cancellation of the contract.

SRM will be available on a view-only basis for a period of time after implementation.  SRM access may be limited to a certain number of users at each agency.  SCEIS is developing a long-term strategy for data archiving as part of the SCEIS Modernization project. This long-term strategy may involve viewing these records outside of SRM.  

For purchase orders we are not loading attachments in SCPro. Attachments with Purchase Orders will remain in SRM. 

There is a plan to load documents with the contracts

SCPro will send email notifications to suppliers who are registered in SCPro under the same commodity code used on the solicitation. SCBO will not have an email function for notices of advertisements. 

Yes. Statewide verses agency contracts will be identified by a flag in the catalog.

SCPro will accommodate the same PO document types as SRM.

SCPro identifies Purchase Options 1 and 2 which correlate to the current PO doc types in SRM. These options will drive the behavior of the system in order ensure compliance with the SC Consolidated Procurement Code. For example, selecting the options for a Sole Source PO will require the attachment of a written determination and the value of the requisition will then drive the workflow to an advertisement if required.

The T&Cs will not automatically be sent with the PO.   

Yes, approvers can assign substitute approvers during work absences.

If the requisition is rejected, it can be modified and resubmitted. 

We do not currently have the dates for these migrations. Material master numbers can be created up until the established freeze date which will be communicated with End Users. 

DocuSign will not be included in SCPro.

The process for requesting roles will not change. Training, along with a quick reference guide (QRG), will be available and shared with agency users.

SCPro’s Wave Three implementation will include higher education institutions and local governments.

Attachments to contracts will be migrated from SRM to SCPRo. However, attachments to Purchase Orders will not be transferred.  Access to SRM will remain available for a period of time after going live.  

SFAA does not require any specific document retention forms for agencies.  Procurement audits encompass a three-year period. Agencies are expected to provide documentation for procurements when requested by the audit staff.  It is the agency’s choice to either download data from SRM and store it offline or to utilize the SRM/SCEIS data archiving strategy for document retention.

Records will be maintained according to the retention schedules established by the Department of Archives & History.  The Records Retention Schedules are as follows:
12-726 – Purchase Order/Requisition – Retain for 3 years
12-728 – Emergency Purchases – Retain for 3 years
12-703 – Sole Source Purchases – Retain for 3 years
12-304 – Contracts – Retain for 3 years after the expiration or cancellation of the contract. Long-term access to these records may include viewing them outside of SRM.

The Procurement Office makes the change. The requisition will only workflow back if the change increases the total value of the PO by more than 10%. 

Users with correct scope that is associated with the requisition will be able to see the documents throughout the process.  

The requestor can enter an account assignment of “Unknown.” The requisition will then workflow to a designated FI Approver to enter the account assignment information. Where there is not an FI approver, SCPro will require the Agency Buyer to update the account assignment type before they can proceed past buyer approval. If the requestor enters the account assignment information, the FI approval workflow will not be initiated.  

Yes, approvers can assign substitute approvers during work absences.

Yes, a requestor can be assigned to more than one site. 

Yes, the user can be in the workflow more than once.   

ZMRBR reporting would still be able to be run in ECC the same way it runs today. 

• Improved automation and technology, simplifying the functions of the purchasing system.
• A modern, user-friendly, and self-service web portal with many new features and benefits to streamline procurement operations and processes.
• Ability to advance from requisition to receipt of goods more quickly and effectively, reducing the time and cost to process procurements.
• Improved customer interaction between state agency users and local governments purchasing from state contracts and the business community.
• Improved search capabilities to find suppliers, contracts, and procurements more efficiently.
• Increased transparency of state procurements.
• Increased supplier participation and competitiveness.