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Electronic Document Management Service (Team IA)
ClassificationContract TypeManagerPhone#
Information TechnologyStateTermLillanea Bouknight803.737.3224


These solutions should be fully functional as a SaaS Cloud Based model and scalable Electronic Document Management System (EDMS) solutions as defined in the bidding schedule.  These solutions include: document management, imaging, workflow, OCR/ICR, retrieval, data capture (both from OCR/ICR and key-from image), repository (a central place where data is stored and maintained i.e. data elements, inputs, processes, outputs, interrelationships, the information that is required to solve the problem at hand), and microfilm/microfiche rendering to formats compatible with print-ready and web publishing.


The seven key components that will make up an effective Electronic Documents Management system are:

(1) Capture
(2) Manage
(3) Storage
(4) Preserve
(5) Retrieval
(6) Workflow Automation
(7) Collaboration


Electronic Document Management System” is defined as computer hardware, software, services, support, and training that will enable Governmental units to systematically record, index, store, retrieve and otherwise manage paper and digital documents, and the data contained in those documents. Paper documents may be converted to digital by scanning, with scanned images, and related processes meeting the requirements of the South Carolina Department of Archives & History found at: 



Digital documents may include, but are not limited to:

  • Word processing files
  • Spreadsheets
  • Digital documents such as 2D or 3D maps, drawings, or designs
  • Graphical images (i.e. GIFs, TIFs, JPEGs, etc.)
  • Microfilm / Microfiche

EDMS solutions should be capable of exporting data in common file format(s) that allow for the exchange, sharing and utilization of such data across other Governmental, state, and/or county systems

Team IA, Inc.
Start Date: 08/01/2023  |  End Date: 07/31/2028
Contract#: 4400032428
Solicitation#: 5400024538
Special Instructions for Using This Contract:
- Carefully review any work agreements prior to signing.
- Users may consider statewide contracts for hardware as well as equipment offered under this contract. Software and hardware bundling may result in lower costs.
Price List August 2023
Canon Scanners on State Contract
Vendor: Team IA, Inc.
Contract#: 4400032428
Vendor#: 7000029785
Address: PO Box 1643 Lexington SC 29072
Phone#: 803-356-7676
Fax#: 803-356-4942
Contact: Brent Yarborough
Phone#: 803-356-7676
Email: byarborough@teamia.com
Contact: John Lester-Technical Support
Phone#: 803-356-7676
Email: jlester@teamia.com