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Electronic Document Management (Team IA)
ClassificationContract TypeManagerPhone#
Information TechnologyStateTermCarol A. Norfleet803.737.3224

Description:

These solutions should be fully functional and scalable Electronic Document Management System (EDMS) solutions as defined in the bidding schedule.  These solutions include: document management, imaging, workflow, OCR/ICR, retrieval, data capture (both from OCR/ICR and key-from image), repository (a central place where data is stored and maintained i.e. data elements, inputs, processes, outputs, interrelationships, the information that is required to solve the problem at hand), and microfilm/microfiche rendering to formats compatible with print-ready and web publishing.   The five key components that make up and effective Electronic Documents Management system are (1) Capture, (2) Manage, (3) Store, (4) Preserve and (5) Deliver.

Electronic Document Management System” is defined as computer hardware, software, services, support, and training that will enable Governmental units to systematically record, index, store, retrieve and otherwise manage paper and digital documents, and the data contained in those documents. Paper documents may be converted to digital by scanning, with scanned images, and related processes meeting the requirements of the South Carolina Department of Archives & History found at:  

http://rm.sc.gov/electronicrecords/ERmanagementguidelines/Pages/default.aspx

Digital documents may include, but are not limited to:

  • Word processing files
  • Spreadsheets
  • Graphical images (i.e.,GIFs, TIFs, JPEGs, etc.)
  • Microfilm/Microfiche

Team IA, Inc.
Start Date: 07/31/2017  |  End Date: 07/30/2022
Solicitation#: 5400012746
Special Instructions for Using This Contract:
- Carefully review any work agreements prior to signing.
- Users may consider statewide contracts for hardware as well as equipment offered under this contract. Software and hardware bundling may result in lower costs.
Attachments:
Team IA Contract Pricing for Licenses, Maintenance Services, and Training
Team IA Contract Pricing for Scanners
Vendor: Team IA, Inc.
Contract#: 4400016689
Vendor#: 7000029785
Address: PO Box 1643 Lexington SC 29072
Phone#: 803-356-7676
Fax#: 803-356-4942
Contact: Brent Yarborough
Phone#: 803-356-7676
Email: byarborough@teamia.com
Contact: John Lester-Technical Support
Phone#: 803-356-7676
Email: jlester@teamia.com