These solutions should be fully functional as a SaaS Cloud Based model and scalable Electronic Document Management System (EDMS) solutions as defined in the bidding schedule.  These solutions include: document management, imaging, workflow, OCR/ICR, retrieval, data capture (both from OCR/ICR and key-from image), repository (a central place where data is stored and maintained i.e. data elements, inputs, processes, outputs, interrelationships, the information that is required to solve the problem at hand), and microfilm/microfiche rendering to formats compatible with print-ready and web publishing.

The seven key components that will make up an effective Electronic Documents Management system are
(1) Capture,
(2) Manage,
(3) Storage,
(4) Preserve
(5) Retrieval

(6) Workflow Automation, and

(7) Collaboration

Electronic Document Management System” is defined as computer hardware, software, services, support, and training that will enable Governmental units to systematically record, index, store, retrieve and otherwise manage paper and digital documents, and the data contained in those documents. Paper documents may be converted to digital by scanning, with scanned images, and related processes meeting the requirements of the South Carolina Department of Archives & History found at: 

https://scdah.sc.gov/sites/scdah/files/Documents/Records%20Management%20(RM)/Annual%20Training%2010-10-19_JH.pdf

Digital documents may include, but are not limited to:

• Word processing files
• Spreadsheets
• Digital documents such as 2D or 3D maps, drawings, or designs
• Graphical images (i.e. GIFs, TIFs, JPEGs, etc.)
• Microfilm / Microfiche

EDMS solutions should be capable of exporting data in common file format(s) that allow for the exchange, sharing and utilization of such data across other Governmental, state, and/or county systems

 

Excluded from this contract at this time UNTIL an agreement is made:

• Cloud and SaaS Products