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Statewide Term Contracts
Executive Search Services
ClassificationContract TypeManagerPhone#
Goods & ServicesStateTermMichael S. Speakmon803.737.9816

Description:

The purpose of this solicitation is to establish a statewide term contract for executive search services for use by State Agencies and other Using Governmental Units (UGUs) for key senior level positions and high-level, hard to fill positions on an as needed basis. The searches will quickly fill key senior level positions with qualified candidates reducing or eliminating prolonged recruitment processes or selection of unsuccessful candidates. Currently, there are not any specific positions defined. Awards will be made to multiple offerors. UGUs will choose from the awarded Contractors to provide support for each search.


Executive Search Services
Start Date: 03/11/2022  |  End Date: 03/10/2027
Solicitation#: 5400022558

Before using this contract, all state agencies and institutions of higher education must submit a justification to DSHR. The justification shall include the position and the reason for electing the specific Contractor for this search.  DSHR must approve the use of this contract and the elected Contractor. Only after receiving authorization from DSHR may the state agency or institution of higher education issue a purchase order to a Contractor.  Political Subdivisions (i.e., cities, counties, and other local public procurement units) may use the contract at their own discretion.  If the UGU has multiple positions that must be filled, a separate request and justification must be made for each position.


Stacy Lanham, Department of Administration, Office of Human Resources 8301 Parklane Road, Suite A220, Columbia, SC 29223 (803) 896-9731

The Contractor(s) will support efforts by State Agencies, Public Institutions of Higher Education and other UGUs to find qualified candidates in a timely and efficient manner.  UGUs will choose from the awarded Contractor(s) to provide support for each search. 

  1. The Contractors shall be responsible for conducting searches within the State of South Carolina, and/or nationally, for qualified individuals to be employed by UGUs on an as needed basis.  Searches may be conducted for hard to fill positions including but not limited to Chief Executive Officers, Chief Financial Officers, Chief Operating Officers, Chief Investment Officers, General Counsels, Senior Level Administrators, Senior Level Academic Positions (including but not limited to President’s, Vice President’s, Provost/Chancellor, Dean’s, Faculty Members, etc.), and Executive Compensation positions. Typically, these positions will be, but may not be, in State pay bands 8 and above or unclassified positions. 
  1. The Contractors will be notified by the UGU of the need to conduct a search for open positions.  The UGU will provide the position description(s), minimal qualifications, and salary range(s) for open positions.  Currently there is not a defined list of positions and the total number of positions to be filled during the term of the contract is not known.
  1. The Contractor (s) may be requested to meet with the UGU and/or a search committee prior to initiating any search in order to understand specific needs of the UGU along with gaining insight into the agency or institution’s business culture to assist in selecting an appropriate candidate.
  1. The Contractor is responsible for all of the Contractor’s out of pocket expenses. The UGU may elect to pay or reimburse travel expenses for candidates during the interview process. Reimbursement for candidate’s travel expenses by the UGU will be in addition to the UGU’s payment to the Contractor of a percentage of the successful candidate’s first year’s base salary. All travel must be in accordance with the then current travel policies issued by the Office of the Comptroller General. This will be agreed upon by the UGU and the Contractor at the time of engagement.  The use of virtual environments for interviews and regular communication between the Contractor and UGU is strongly encouraged.
  1. Contractors will be paid a percentage of a candidate's first year base salary once the position is filled that will not exceed the awarded percentage for each awarded Contractor.
  1. The Contractor(s) shall recruit highly qualified, diverse, and distinguished candidates (particularly individuals who might not otherwise apply) utilizing the best practices of the search firm industry, seeking candidates from the Contractor’s known pool of prospective applicants and from suggestions made by the UGU.  This search should include a wide range of recruitment activities from the circulation of announcements in professional journals to extensive personal contacts with the prospective candidates.
  1. The Contractors shall only submit qualified candidate(s) with the background and necessary experience to carry out the duties and responsibilities set forth in the job descriptions provided by the UGU.

       8. The UGU, in its sole discretion, may post open positions and fill these positions without using the services of the Contractor.

       9. If the UGU employs a candidate for a position and the candidate was (a) earlier produced by the Contractor in a previous authorized search and (b) interviewed by the UGU during the previous search within the twelve (12) months immediately preceding the hire, then the UGU will negotiate a price with Contractor that must be lower than the awarded percentage of the annual salary offered to and accepted by the candidate.

     10. The Contractor will present a minimum of three viable candidates for each position.  Viable candidates are those who meet at least all the minimum requirements for the position as defined by the UGU and whom the UGU deems as acceptable candidates. The UGU will make the final determination whether to interview the Contractor’s candidates.

  1. The Contractor(s) shall, upon request, interact with the UGU, including providing reports which outline candidates identified for the position and how they were identified (i.e., via direct contact by the search firm, through nomination, or by self-application.) The Contractor will work with the UGU to develop a timeline or schedule for when this interaction shall occur.
  1. The Contractors (s) shall, upon request, finalize and assist the UGU in the process of interviews, including but not limited to
    1. Arranging time and place for interviews (perhaps virtual depending on preference of interviewee and making all travel arrangements for interviews). 
    2. Coordinating candidate's participation in interviews.
    3. Advising the UGU on best practices for interview and selection.
    4. Providing guidance on compensation and components of an offer based on market and industry research, if requested.

      13. The Contractor will submit an invoice for all work performed under this offering. If the UGU makes an offer of employment that is accepted by one of the candidates produced by the Contractor, the Contractor shall submit an invoice (upon or thereafter that candidate’s official start        date) for the awarded Total Percentage (%) First Year Salary. Total Compensation will not exceed the awarded Total Percentage (%) First Year Salary.

     14. For positions which are required to be posted by South Carolina State Law and State Human Resources Regulations, the positions will be posted in accordance with the applicable state agency job posting procedures and individuals will be permitted to apply as they would for all other positions.  The Contractor may assist with the drafting of the required job posting.

  1. The Contractor(s) shall engage with UGU and the selected candidate during the onboarding process to assure successful transition.  If the UGU determines within the first 12 months of employment that the hired candidate is unsuitable or if the candidate resigns from the position for any reason during within the first 12 months, the Contractor agrees to repeat the steps with new candidates at no additional cost to the UGU.   SAP

Job Order Process
The following procedures must be completed prior to submitting the justification to DSHR. 

  1. Using the “Executive Search Services Job Order Request Form (JOR),” the UGU must interview at least two Contractors concerning their ability to satisfactorily fill the requested position.
  2. The UGU must complete all entries on the JOR and a separate JOR must be prepared for each Contractor interviewed. If a Contractor refuses to provide a response to the request, the UGU must make a request from another Contractor. A JOR indicating a Contractor refused to provide information, a “blank JOR,” will not be accepted by DSHR.
  3. Submit the JORs to DSHR for review.
  4. DSHR will approve the use of one of the Contractors or deny the request and send it back to the UGU with an explanation as to why the request was denied, and what the UGU must do to gain approval.

Contractor Requirements & Responsibilities

  • Contractor will respond to all JORs by a UGU and provide the information required on the JOR. If the Contractor refuses to respond to a JOR, they must provide the UGU sufficient justification for the lack of response. Repeated failure of a Contractor to respond to JORs without sufficient justification may be justification for contract termination.
  • Contractor will not begin work on any PO issued by a governmental body that does not include DSHR approval.
  • Once a Contractor receives a valid PO against the contract, they will begin conducting the search in accordance with the requirements of Section III of the contract.

 UGU’s Requirements & Responsibilities

  • UGU shall create and complete the entire Job Order process each time they have a need to solicit services pursuant to this Contract.
  • UGU’s must solicit information from at least two Contractors for each position to be filled prior to submitting the request to DSHR.
  • The JOR must contain a position description with sufficient detail so that the Contractor may accurately respond to the JOR. Generic position descriptions are not acceptable.
  • The UGU must provide objective information on the JOR and not try to skew the information towards one vendor over another. UGU’s may express a preference for one vendor over another.
Attachments:
Job Order & Job Order Request Forms
Vendor: Athena Consulting
Contract#: 4400028420
Vendor#: 7000280480
Address: 506 Main Street, Suite 215, Gaithersburg, MD 2078
Total Percentage (%) First Year Salary - 20%
Contact: Mark Elvin
Phone#: 240-396-4110
Email: mark@athenaconsulting.com
Contact: Mark Elvin
Phone#: 240-396-4110
Email: mark@athenaconsulting.com
Vendor: Datrose
Contract#: 4400028422
Vendor#: 7000287311
Address: 660Basket Road, Webster, NY 14580
Total Percentage (%) First Year Salary - 20%
Contact: Cheryl Leader
Phone#: 585-217-0228
Email: cleader@datrose.com
Vendor: Find Great People
Contract#: 4400028423
Vendor#: 7000056735
Address: 15 Brendan Way Suite 140, Greenville, SC 29615
Total Percentage (%) First Year Salary - 20%
Contact: Rick Ratchford
Phone#: 864-297-0114
Email: rratchford@fgp.com
Contact: Christin Mack, Manager, Public Secroe Executive Search
Phone#: 803-719-5548
Email: cmack@fgp.com
Contact: Steve Hall, VP
Phone#: 864-553-7220
Email: steve@fgp.com
Vendor: Loop Recruiting, LLC
Contract#: 4400028424
Vendor#: 7000308030
Address: 100 Dunbar Street Suite 12, Spartanburg, SC 29306
Phone#: 864-606--3331
Total Percentage (%) First Year Salary - 20%
Contact: J. Fulmer
Phone#: 864-606-3331
Email: jfulmer@looprecruiting.com
Vendor: Myers Mcrae, Inc.
Contract#: 4400028430
Vendor#: 7000226320
Address: 515 Mulberry Street Suite 200, Macon, GA 31201
Total Percentage (%) First Year Salary - 20%
Contact: Hunter Godsey
Phone#: 478-330-5611
Email: huntergodsey@myersmcrae.com
Vendor: Olsten of Florence
Contract#: 4400028425
Vendor#: 7000137256
Address: 1711 West Palmetto Street
Total Percentage (%) First Year Salary - 20%
Contact: Vicky McCall
Phone#: 843-664-1191
Email: vicky.mccall@olsten.com
Vendor: Professional Management Enterprises
Contract#: 4400028426
Vendor#: 7000115109
Address: 9245 North Meridian Street Suite 210, Indianapolis, IN 46260
Total Percentage (%) First Year Salary - 20%
Contact: Travis Caughman
Phone#: 317-478-7796
Email: tcaughman@pme-indy.com
Vendor: Recruiting Solutions
Contract#: 4400028427
Vendor#: 7000129827
Address: 1441 Main Street Suite 890, Columbia, SC 29201
Total Percentage (%) First Year Salary - 20%
Contact: Ginger Thompson
Phone#: 803-806-8135 (Fax)
Email: gthompson@recruitingsolutionsonline.com
Vendor: Summit Search Solutions, Inc.
Contract#: 4400028428
Vendor#: 7000279484
Address: PO Box 9824, Ashville, NC 28815
Total Percentage (%) First Year Salary - 20%
Contact: Carrie Coward
Phone#: 828-669-3850
Email: ccoward@summitsearchsolutions.com
Vendor: Total Employee Sourcing
Contract#: 4400028429
Vendor#: 7000249826
Address: PO Box 717, Chapin, SC 29036
Total Percentage (%) First Year Salary - 15%
Contact: William Riley
Phone#: 803-609-7871
Email: williamriley@totalemployeesourcing.com
Vendor: ATTAC Group, Inc.
Contract#: 4400028421
Vendor#: 7000298591
Address: 160 Paseo Vista, San Clemente, CA 92673-6524
Total Percentage (%) First Year Salary - 20%
Contact: Chase Barr
Phone#: 585-531-0009
Email: cbarr@attacgroup.com